EVENT SPECIALIST

Event Specialist Are you passionate about the chance to bring your experience to a world-class company that is market-leading for both content and technology? If yes, we are looking for you! Join our team! The Event Specialist role is a key support function for the Enterprise Sponsorship & Events team.
Effectively supporting the Events team by coordinating attendee registration platform, financial, and meeting logistics and processes ensuring all aspects of the events are planned, defined, and executed to the highest of standards.
The ability to work as an enterprise, global event team member is essential as the role involves supporting global colleagues to ensure visibility and sharing of best practices.
About the Role In this opportunity as a Event Specialist, you will.
Manage online attendee registration database using the Certain platform; including the website build, managing changes, associated maintenance, reporting, and the Thomson Reuters Event support email inbox.
Coordinate all Finance/Accounts Payable requirements; submit all invoices, POs, credit card transactions, and record/report in Smartsheet project management tool Tracking budget for all events and processing event invoice and expense reports in compliance with company policies.
Mobile Event App (Spot Me and/or Certain Touchpoint); database management of the project plan and populate content for the mobile event app.
Education/Training Session management for SYNERGY Conferences, and database management.
Ability to plan and execute events with responsibility for end-to-end delivery and execution with (at times) little to no supervision.
Ensure creative execution of meetings/events as directed by the event/program management committees.
Establish the appropriate tools and processes to meet project goals.
Influence event/program stakeholders to make the appropriate decisions and modifications in response to external influences on the event/program.
Researching event venues and costs for proposed events, researching branding items and gifts for guests.
Creation of event project plans and run of events for all associated events.
Comfortable using technology tools, such as event registration software, internal websites, and social media to allow for better team documentation, collaboration, and knowledge exchange.
Participate in or conduct event debriefs following each event and ensure written feedback is documented back to the teams and participants to improve future events.
Perform other assignments as requested by manager.
About You You’re a fit for the role if your background includes.
Bachelor’s degree preferred.
Equivalent applicable experience may be considered.
1-3+ years of events experience with either a corporate or business events team.
Proficiency in reading, writing and speaking English.
Experience working in a fast-paced, complex, and dynamic environment.
Advanced experience with Microsoft Excel and other MS (Microsoft) Office Tools (Word, PowerPoint, Outlook).
Experience with event technology and tools (i.
., Smartsheet project management tool, Certain/CVENT attendee registration platform, Spot Me/Certain Touchpoint mobile event apps).
Solid experience with logistics involved with event planning and ability to drive and manage projects to the satisfaction of multiple stakeholders.
Demonstrated background working in events and projects in a highly matrix, multiple stakeholder environment.
Dedicated team player with the ability to work effectively in a global cross-functional team environment and create and maintain strong relationships both internally and externally.
Excellent verbal and written communication skills with ability to communicate at various levels.
Frequent interaction, communication, and coordination with executives both inside and outside the company with the ability to handle confidential matters and information with discretion.
Self-motivated with a proactive attitude who works with urgency, drive, and enthusiasm.
High level of personal and professional integrity; confident, trustworthy, polished, and well-organized.
Passion for taking initiative with meticulous attention to detail and ability to work without supervision while balancing competing demands and changing priorities.
Strong project management and documentation skills with ability to create detailed event project plans and run of events.
Strong interpersonal skills including negotiation, listening, judgment, problem solving, analytic ability, and conflict management skills.
Ability to manage multiple tasks in a fast-paced and changing environment.
Demonstrated negotiation skills in the meeting/hospitality industry.
Strong financial acumen, including solid analytical, judgment and decision-making skills.
Ability to recognize and suggest process improvements.
Flexible approach to working hours; may include some occasional nights and weekends.
Ability to travel, as required.
To apply, please upload your updated resume in English.
Location.
CDMX #LI-EG1 What's in it For You? You will join our inclusive culture of world-class talent, where we are committed to your personal and professional growth through.
Hybrid Work Model.
We’ve adopted a flexible hybrid working environment (2-3 days a week in the office depending on the role) for our office-based roles while delivering a seamless experience that is digitally and physically connected Wellbeing.
Comprehensive benefit plans; flexible and supportive benefits for work-life balance.
flexible vacation, two company-wide Mental Health Days Off; work from another location for up to a total of 8 weeks in a year, 4 of those weeks can be out of the country and the remaining in the country, Headspace app subscription; retirement, and employee incentive programs; resources for mental, physical, and financial wellbeing.
Culture.
Globally recognized and award-winning reputation for equality, diversity and inclusion, flexibility, work-life balance, and more.
Learning & Development.
LinkedIn Learning access; internal Talent Marketplace with opportunities to work on projects cross-company; Ten Thousand Coffees Thomson Reuters café networking.
Social Impact.
Ten employee-driven Business Resource Groups; two paid volunteer days annually; Environmental, Social, and Governance (ESG) initiatives for local and global impact.
Purpose-Driven Work.
We have a superpower that we’ve never talked about with as much pride as we should – we are one of the only companies on the planet that helps its customers pursue justice, truth, and transparency.
Together, with the professionals and institutions we serve, we help uphold the rule of law, turn the wheels of commerce, catch bad actors, report the facts, and provide trusted, unbiased information to people all over the world.
Do you want to be part of a team helping re-invent the way knowledge professionals work? How about a team that works every day to create a more transparent, just and inclusive future? At Thomson Reuters, we’ve been doing just that for almost 160 years.
Our industry-leading products and services include highly specialized information-enabled software and tools for legal, tax, accounting and compliance professionals combined with the world’s most global news services – Reuters.
We help these professionals do their jobs better, creating more time for them to focus on the things that matter most.
advising, advocating, negotiating, governing and informing.
We are powered by the talents of employees across more than 70 countries, where everyone has a chance to contribute and grow professionally in flexible work environments that celebrate diversity and inclusion.
At a time when objectivity, accuracy, fairness and transparency are under attack, we consider it our duty to pursue them.
Sound exciting? Join us and help shape the industries that move society forward.
Accessibility As a global business, we rely on diversity of culture and thought to deliver on our goals.
To ensure we can do that, we seek talented, qualified employees in all our operations around the world regardless of race, color, sex/gender, including pregnancy, gender identity and expression, national origin, religion, sexual orientation, disability, age, marital status, citizen status, veteran status, or any other protected classification under applicable law.
Thomson Reuters is proud to be an Equal Employment Opportunity/Affirmative Action Employer providing a drug-free workplace.
We also make reasonable accommodations for qualified individuals with disabilities and for sincerely held religious beliefs in accordance with applicable law.
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More information about Thomson Reuters can be found on https://thomsonreuters.
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