PROJECT ASSISTANT

Job Description To assist the project leader with the creation of logistic plans / work programs with the required level of detail (e.
.
daily, weekly, hr.
x hr., etc.) for the planned activities; identify and list all the required activities to be executed by the project, define timing and coordinate the availability of all required material and resources to carry out the activity.
Coordinate all implementation activities by facilitating the required access, materials, equipment and permits for high-risk works and, reviewing and approving the “Safe Work Plan” together with the contractor(s) or persons in charge to execute the works.
Make sure that all works are performed under the latest EHS, Security and LOM requirements.
Monitor, measure and report the progress of the project vs the approved schedule or program of activities based on a concept catalog, deliverables or implementation plan.
Communicate with all relevant team members and stakeholders to make sure everyone is aware of current progress, obstacles and support required.
Coordinate and communicate with all relevant stakeholders to schedule required tests and commissioning of facilities equipment, machines and systems (HVAC, compressed air, lighting, chilled water, electrical, BMS, special installations, etc.) by identifying dependencies, constraints, restrictions, and managing the contractor to adapt to the client’s needs and requirements.
To make physical validation of the installations, equipment or construction work, based on the project schedule, and compare with the approved design or engineering to identify any deviations of the LEGO Group standards.
Report and communicate compliant points and escalate deviations to the project leader and relevant stakeholders.
To perform and organize all project documentation required for each phase such as taking meeting minutes, document agreements via email and documents such as release letters, quotations, change orders, RFI, RFQ, etc.
Perform document control function by archiving all relevant project documents into a designated database (e.
.
SharePoint) in a standard and structured form and keep the information updated and available for the project leader and all relevant stakeholders.
Document project issues (Punch List / Issue Log), actions (Action Log) and warranties in a structured and systematic way and follow up on assigned tasks to be completed on time; also, to follow-up with other tasks or actions’ responsible or contractor to provide status in timely manner.
Document the current status of the actions and maintain project documentation up to date and available for the project leader and relevant stakeholders.
To support WS&O Projects Area in the development of processes to structure, standardize, simplify and measure project activities aligned with the Global LPM standards and governance (metrics, KPIs, templates, graphics, visual aids, Power BI reports, etc.) Applications are reviewed on an ongoing basis.
However, please note we do amend or withdraw our jobs and reserve the right to do so at any time, including prior to any advertised closing date.
So, if you're interested in this role we encourage you to apply as soon as possible.
What’s in it for you? Here are some of what to expect.
Family   Care   Leave –  We offer enhanced paid leave options for those important times.
Insurances –  All colleagues are covered by our life and disability insurance which provides protection and peace of mind.
Wellbeing  – We want you to be your best self, so you’ll have access to the Headspace App and lots of wellbeing initiatives and programs run by local teams where you are based Colleague   Discount  – We know you'll love to build so from day 1 you will qualify for our generous colleague discount.
Bonus  – We do our best work to succeed together.
When goals are reached and if eligible, you'll be rewarded through our bonus scheme Your workplace –  When you join the team you'll be assigned a primary workplace location i.
.
one of our Offices, stores or factories.
Our hybrid work policy means an average of 3 days per week in the office.
The hiring team will discuss the policy and role eligibility with you during the recruitment process.
We strive to create a diverse, dynamic and inclusive culture of play at the LEGO Group, where everyone feels safe, valued and they belong.
The LEGO Group is highly committed to equal employment opportunity and equal pay and seeks to encourage applicants from all backgrounds (eg.
sex, gender identity or expression, race/ethnicity, national origin, sexual orientation, disability, age, religion and Veteran status) to apply for roles in our team.
If you dream of being a part of our team and you meet many, but not all of our listed qualifications for this role, please apply.
We support our employees in being there for the moments that matter in life and celebrate families of all kinds, the loved ones that make us who we are.
Being part of the LEGO Group also means taking part in our annual Play Day, playing a part in building a sustainable future and continuing our mission to “inspire and develop the builders of tomorrow.”                                                                                                                                               The LEGO Group is fully committed to Children’s Rights and Child Wellbeing across the globe.
Candidates offered positions with high engagement with children are required to take part in Child Safeguarding Background Screening, as a condition of the offer.
Thank you for sharing our global commitment to Children’s Rights.
We conduct drug screening as a part of our drug free workplace policy and in support of our commitment to the health and safety of our employees.
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EGO.
om/jobs accessible to any and all users.
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Then make it real.
Join the LEGO® team today.