OFFICE MANAGER

Position Overview The Administrative Services Manager will oversee Sunshine Solar’s administrative operations.
They will directly manage scheduling and communications of key company executives/leaders, will prioritize emails and phone calls, gather documents to prepare for meetings and coordination travel arrangements for these individuals as well, as needed.
Key Responsibilities Administrative Duties.
Communicating on behalf of the executive or company leader they support.
Provide administrative assistance such as writing and editing emails, drafting memos, and preparing communications on the executive’s behalf.
Maintain comprehensive and accurate records.
Ensuring that information and records are organized and stored in a proper manner.
Overseeing the office vendors, support functions including managing maintenance tickets, repair, or replacement of office equipment and machines.
Assisting with office space design and installation.
Managing the corporate office overall including stocking of supplies, and the office breakroom.
Organize meetings, including scheduling, sending reminders, and organizing catering when necessary.
Answer phone calls in a polite and professional manner and welcome visitors and identifying the purpose of their call/visit before directing them to the appropriate department.
Managing various office management’s calendar, including making appointments and prioritizing the most sensitive matters.
anagement of fleet vehicles including registration renewals, maintenance, coordination, etc...
anagement of business license renewals.
ontractor license renewals / initiating contractor licenses in new states.
ther duties, as assigned.
Human Resources Duties.
Assist with the new hire process including the organizing of interviews, training, coaching, sending important documents related to onboarding to future and current employees, and onboarding tasks, as needed.
Sending important company announcements pertaining to Human Resources.
Assist in organizing an employee engagement and retention program to include employee recognition initiatives.
Collaborating and teaming with Human Resources on any future HR project and/or initiative.
Qualifications.
High School Diploma or equivalent is required.
2-5 years prior experience working as an Office Manager, Administrative Assistant or relevant position is required.
Bachelor’s degree in business administration or a related field is preferred or working towards this degree.
Ability to analyze information and develop effective solutions.
Time management and ability to meet deadlines.
Strong planning, critical thinking, problem-solving, and task and time management skills.
Excellent interpersonal, leadership, coaching, and verbal and written communication skills.
Proficiency in office technology and equipment, such as computers, copiers, scanners, fax machines, and phone systems.
Physical Requirements Ability to sit for prolonged periods of time at a desk/computer.
Use arms and hands to reach for, handle or manipulate objects.
Lift and carry materials weighing up to 50 pounds; occasionally lift items weighing more than 50 pounds with assistance.
Stoop, kneel, crouch, and crawl.
See well (naturally or with correction).
Eye-hand coordination.