LEGAL ASSISTANT ASSISTANT TO THE GENERAL COUNSEL

CIMMYT is a cuttingedge, nonprofit, international organization dedicated to solving tomorrows problems today. It is entrusted with fostering improved quantity, quality, and dependability of production systems and basic cereals such as maize, wheat, triticale, sorghum, millets, and associated crops through applied agricultural science, particularly in the Global South, through building strong partnerships. This combination enhances the livelihood trajectories and resilience of millions of resourcepoor farmers, while working towards a more productive, inclusive, and resilient agrifood system within planetary boundaries.

Specific duties

Provide comprehensive daily support to the General Counsel across all areas of responsibility. This includes managing internal and external communications, drafting, editing, and preparing legal documents and correspondence, maintaining and organizing confidential files, and handling special projects as assigned. This includes ensuring all documents are accurate, compliant with legal standards, and properly organized in a secure filing system.
Manage complex calendar management, coordinating a dynamic schedule with frequent changes and conflicts. Responsibilities include scheduling, rescheduling, and adjusting meeting details while ensuring all logistical aspects are properly arranged. Provide timely reminders and relevant information for upcoming meetings. Ensuring that all deadlines and important dates are met, providing timely reminders and preparing background information for upcoming meetings. Conducting research and gathering information to support the General Counsel in decisionmaking.
Provide support to the Contract Life Cycle Management drafting, review, negotiation, amendment, release, quality control, management, contracts, and agreements entered by CIMMYT with national and international private and public entities.
Perform contract management activities reception, verification, followup of documents, signature preparation, and processing Cover Sheet Preparation and Adobe Sign process.
Perform the control desk activities, such as assigning, following up, and processing tickets.
Support the maintenance and implementation of processes, procedures, guidelines, best practices, and tools that allow the Department to provide accurate and timely service for our clients and the continuous improvement of Contract Life Cycle processes, including, but not limited to, automation, dashboard improvement, and KPI monitoring tools.
Prepare agendas, attend meetings, and accurately record minutes, capturing key action items and ensuring timely followup. Coordinate and provide preparatory information for meeting participants.
Act as a primary point of contact between the General Counsel and internalexternal stakeholders. Handling routine communications, escalating issues when necessary, and ensuring smooth communication flows, maintaining confidentiality and managing sensitive information with the utmost discretion
Liaise with Procurement to process the departments requests for services, purchases, and requisitions of supplies.
Keep track of the vehicles assigned to the Department to monitor maintenance needs, checks, and other required processes.
Assisting with the preparation of lists, status charts, and data management integral to the Department
Support the curation of agreements and other document databases.
Maintain a high level of support for stakeholders requiring input, search, and update data and information.
Manage and track a high volume of tasks and projects.

Requirements

The selected candidate must have a bachelors degree in law, administration, or related fields.
At least five years of experience as an Executive Assistant to a managing partner or partner of a large law firm or in similar roles or activities.
Demonstrated experience working in a highly confidential environment at the executive level.
Excellent oral and written communication skills to communicate precisely and professionally with internal and external sources.
Demonstrated ability to multitask, take initiative, work independently, maintain an organized work environment, and be part of a team in a fastpaced environment.
Organizational and planning skills, with the ability to think logically and anticipate outcomes.
High ethical standards with a strong commitment to maintain confidentiality and treat sensitive information with discretion. This position works independently and collaboratively and requires outstanding client service, sound judgment, personal and professional integrity, a strong work ethic, and the ability to work under challenging time constraints and competing priorities.
Proficiency in English and Spanish. English test will be administered the candidate must score a minimum of C2 as per CEFR.
Proficient computer skills at a minimum Microsoft Office and Adobe Acrobat and willingness to learnmaster other programs and software as necessary.
The selected candidate must exhibit the following competencies Proactive, Communication, Problemsolving, Achievement Orientation, FlexibilityAdaptability, MultiCultural AwarenessSensitivity, Teamwork, Time Management, and Collaboration.

Benefits
In addition to the provisions of the Mexican Labor Law our package of benefits includes yearend bonus 40 days, vacation premium 56, life and medical insurance, supermarket coupons, savings fund, social Mexican benefits IMSS, SAR Infonavit.
Bolsa de trabajo México ofrecemos puesto de Legal Assistant para el sector de Legal Asesoria en la empresa Centro Internacional de Mejoramiento de Maiz y Trigo de Texcoco. Salario acorde a tu experiencia y al salario medio del sector. Actualiza ahora tu currículum vitae y postúlate a este empleo. Tipo de empleo Tiempo Completo.