EXECUTIVE ASSISTANT ROLE FOR REAL ESTATE MARKETING & COACHING COMPANY (FULL-TIME HOURS NEEDED)

The Offer Executive Assistant Role For Real Estate Marketing & Coaching Company (Full-Time Hours Needed) Ideal Candidate What We’re Looking For.
Our client is seeking a high-capacity, expert Executive Assistant who excels under pressure in a fast-paced environment.
This individual will play a key role in keeping the team organized, prioritizing tasks and projects, and ensuring deadlines are consistently met.
A growth mindset and a strong desire to learn and improve are essential.
We’re looking for someone who.
Is a self-starter with a solutions-oriented mindset.
Possesses a strong work ethic and a sense of urgency.
Is tech-savvy with excellent digital organizational skills.
Thrives in a dynamic, fast-paced setting.
The ideal candidate is dependable, organized, innovative, energetic, professional, and adaptable.
Key Responsibilities.
Organizing executive team’s calendars  Assisting In planning and organizing events or workshops.
Helping with the delivery of top-notch customer service to clients Scheduling, task management, and organization of the team  Writing emails and preparing client deliverables.
Managing social media posting schedule & content Online brand optimization  Posting in community management groups & engaging with clients  Sorting and ensuring client questions are answered by appropriate team member Salary & Growth Opportunities As an independent contractor, you will provide timesheets and invoices for your hours bi-weekly.
You will be in direct communication and reporting to our management team.
Must Be Comfortable With.
Remote working.
Working as an independent contractor.
Working in Eastern Standard Time & checking in with management during working hours.
Having the necessary equipment to fulfill this role (computer, applicable software, internet, headset, backup power).
An initial trial period to ensure mutual fit.
Taking an idea and building out the required design or process from the ground up.
Meeting deadlines and participating in team meetings.
The Profile The Ideal Candidate Must Be Proficient in the Following.
Core Skills.
Exceptional Communication.
Strong verbal and written communication skills for crafting professional emails, client deliverables, and social media content.
Organization & Time Management.
Ability to prioritize tasks effectively, manage schedules, and meet tight deadlines.
Attention to Detail.
Ensures accuracy and consistency in all client-facing and internal deliverables.
Problem Solving.
A proactive, solutions-oriented approach to challenges.
Adaptability.
Thrives in a fast-paced, ever-changing environment with shifting priorities.
Customer Service Excellence.
Delivers a top-tier experience for clients, responding to inquiries with efficiency and professionalism.
Basic Copywriting Skills.
Write clear and engaging campaigns, social media captions, and client-facing email responses.
Technical Skills.
Project Management Tools.
Familiarity with platforms like Asana, Trello, or ClickUp for task tracking and team coordination.
Communication Tools.
Expertise in using Slack, Zoom, and Google Workspace (Docs, Sheets, Slides) for collaboration.
CRM, Email Marketing & Automation.
Experience with tools like GoHighLevel (LeadConnector), Follow Up Boss, or similar systems.
Social Media Platforms.
Skilled in content scheduling and engagement using Go High Level, Hootsuite, or native platform tools.
Document Management.
Experience with PandaDoc or DocuSign for contracts and proposals.
ChatGPT.
Utilize AI tools to streamline workflows.
Bonus Skills.
Content Creation.
Basic knowledge of graphic design tools like Canva or Adobe Express to create content.
The ability to communicate the graphical vision to a designer for larger projects.
Digital Marketing.
Understanding of SEO basics, Google Ads, or Facebook Ads Manager.
Basic Video Editing Understanding.
Ability to edit short-form video content for social media or communicate editing requirements to a team of editors.
SEO Management & Optimization.
Generate compelling titles, descriptions, and captions for YouTube, Instagram, and Spotify content, ensuring optimization for each platform.
Essential Language Requirement.
High proficiency in English for effective written and verbal communication.
Required Experience 1-3 + years of experience in a similar role, ideally supporting executives in a remote environment.
Proven ability to manage complex schedules and prioritize tasks for multiple stakeholders.
Hands-on experience with real estate marketing, coaching, or lead generation (preferred).
Demonstrated ability to communicate effectively with team members and clients.
Track record of managing projects from conception to completion with minimal supervision.
The Employer Our client is the premier partner for real estate agents across North America who are ready to transform their businesses into deal-closing powerhouses.