EXECUTIVE ASSISTANT DESIGN DIRECTOR

General Description

The Executive Level Office Manager will provide executive level administrative support to the Design Services Vice President and the Design Services department.

To be successful in this role, applicant must be wellorganized, detailoriented, have impeccable time management skills, and be able to act without guidance. Ultimately, this role will contribute to the efficiency of the Design Services business by providing personalized and timely support to the Vice President and the department. Qualified individuals must be 100 proficient in English.

Role and Responsibilities
Manage Vice Presidents calendar, schedule meetings, and send daily schedulereminder emails
Make travel and accommodation arrangements for the Vice President, team members, consultants, and other department guests
Serve as client liaison and handle client communication take preliminary client meetings on behalf of the Vice President
Interact with customers when appropriate and problem solve. Document complaints and develop an appropriate course of action. Report problems to Vice President with suggested solutions
Read and analyze memos, emails and messages for significance then route to appropriate personnel in a timely and efficient manner
Prepare executive responses to routine memos, letters, or correspondence
Serve as key record keeper, providing minutes and agendas for department meetings and for Vice Presidents personal meetings
Assist the marketing department and Vice President with new client efforts and marketing platforms such as our website and Instagram
Prepare presentations as requested by Vice President
Reimbursement forms and submittals
Coordinate office equipment general support requests with IT
Record daily attendance and submit on the online platform
Coordinate internal, crossdepartmental, and external events, celebrations, and tasks, such as teambuilding events, birthdays, photoshoots, client departmental gifts
Share departmental company communication with the team, such as announcements from Human Resources, notifications from Security, department work anniversaries
Manage client contracts
Prepare reports, collect and analyze departmental and project information
Maintain inventory of supplies for the office and design studio. Anticipate needs, place and expedite orders when necessary
General business operations support as needed
Develop and utilize historical information provide retrieval of information

Qualifications and Education Requirements
B.S. in Administration or related field
3 years administrative support or executive assistance
Exceptional organizational skills and problemsolving ability
Advanced MS Office experience
Excellent verbal and written communication skills
Discretion and confidentiality
Advanced proficiency in English
Experience in accounting and or marketing is a plus
Supervisory experience
Familiarity with office applications e.g. Outlook, Monday.com, and other office equipment like printers
Strong attention to detail
Bolsa de trabajo México ofrecemos puesto de Executive Assistant Design Director para el sector de Hosteleria Turismo en la empresa Twin Dolphin de Los Cabos. Salario acorde a tu experiencia y al salario medio del sector. Actualiza ahora tu currículum vitae y postúlate a este empleo. Tipo de empleo Tiempo Completo.